At System One we understand the multifaceted and unique problems that businesses face when they rely on numerous printers and multifunctional devices (MFDs) as part of their day-to-day operations. Many organisations acquire their print, faxing and copier devices organically, over a period of many years, and from a variety of suppliers. This can lead to inefficiency in a number of forms including the incompatibility of the devices themselves, to relying on multiple disparate suppliers for maintenance and consumables such as toner and ink cartridges - this causes extra work and reduces the opportunity for economies of scale.
Another source of inefficiency we see is companies who stockpile thousands and sometimes even tens of thousands of pounds worth of expensive toner, for fear of running out. Often that money could be working for the organization better in terms of available cash-flow and additionally the toner cartridges are often not kept in optimum conditions or go out of date and then are completely wasted.
To help businesses streamline their in-house print capabilities, System One offer organisations a free print audit. Undertaken by one of our experienced print management consultants, the purpose of the print audit is to determine how efficient your office print function is in terms of usability, economic performance and environmental impact. We will review areas for potential saving such as toner costs, through implementing remote stock check software and automated replacement systems.
Our print audit process is quick and hassle free.
Here are the steps we undertake:
Review: We undertake a physical audit of your fleet to determine the number of devices in use and their respective volumes and running costs. Our consultant will also collect information from key users on the types of documents they are producing and any specific unmet-requirements they may have
Reporting Our Findings: System One's Audit Report will provide full details on your entire fleet and give you an accurate situation analysis of your current print and toner running costs across your organization.
Our Recommendations: Based on our findings we will advise on the most effective positioning, service levels and deployment of new and retained devices.
This may involve phasing out expensive and inefficient desktop machines, reducing the number of consumables in use, moving devices to strategic locations for optimum usage and recommending the use of rules and routing to control and monitor output.
Both IT professionals and facilities managers are regularly blown away by the advanced technological capability and usability of their new fleet. Additionally it is not unusual for those new clients, after having received their print audit report and implementing our print management solutions, to experience savings in excess of 30%.
Book a free 'Print Audit' and see how System One can save you time, money, and reduce your impact on the environment. Call 01279 602702 or complete our contact us form.