Document management is becoming a necessity in today's business world. System One can offer you products within the categories of: Network Print Management and Control; Document Distribution and Print Management.

Network Print Management and Control

Equitrac Office and Equitrac Professional

Equitrac Office is a document accounting solution that allows you to bill single users, departments or clients to recover document costs from your devices. Administrators can provide a secure environment by controlling access to these devices.

The Equitrac Office delivers:

• Reduced wastage and cost output by directing jobs to the most cost-efficient network device
• User recognition and restriction of access and colour usage through automated rules based delivery
• ‘Follow You Printing’ allowing documents to be released via secure log-in at any location on the network
• Higher levels of productivity through real time Device Management Engine and the Counter Manger, together these monitor and track the status and output activity of networked devices.

For a more feature rich version of Equitrac Office consider Equitrac Professional.

Equitrac Professional 5.2.3 was launched in February 2009 and is for specific vertical markets such as Legal and Architects, Engineering and Construction (AEC).

The latest version (5.2.3) has numerous additional features and benefits then version 5.2.2.  There are a range of new features and benefits which include WAN Optimization, Pop Up Evolution Status, Scan to home folder and Scan output conversion.

Document Distribution

Global Scan

GlobalScan is an advanced document capture and distribution software package that enables multi-page hardcopy documents to be scanned and sent as email attachments through a Multi Functional Device (MFD) without the use of a PC. It enables you to use your existing MFD to distribute documents around the globe securely.

The GlobalScan software delivers the functionality to:

• Scan hard copy documents and deliver them via email or directly to a network folder
• Select multiple email destinations direct from your mail server
• Work directly from the control panel of the MFD 
• Ensure high security levels via NT Authentication and document encryption

eCopy ShareScan Essentials

This new cost effective product provides a perfect opportunity for the eCopy Solution to be offered into key markets such as Government and Education and provide a tailored solution by bundling key market connectors such as the SIMS connector for the Education market.

Benefits:

• Provides basic core functionality of eCopy and offers bundled connectors that enable document scanning direct to: - Microsoft Exchange, Lotus Notes, Mail via SMTP, eCopy Desktop, Fax via Exchange/Notes, Fax via Print Drivers, Network locations including folders, FTP and user Home Directories
• Extremely easy to use with users quickly becoming familiar with its functionality
• Provides a scan preview before sending the document
• Users can annotate, edit and combine scanned documents from their desktop
• Scanned documents can be sent to your desktop or via fax
• Extensive range of third party connectors to leading document management and cost recovery systems

eCopy ShareScan Essentials can be used with:

• eCopy Desktop
• eCopy Connectors
• Equitrac Office/Express
• Equitrac Professional

Print Management

Micro Press

Achieving maximum productivity and optimal throughput are two of the most significant priorities for your production print environment. MicroPress offers you the exact tools to maximise efficiency, minimise downtime and ensure fast job completion. With its advanced scanning, job composition and production printing capabilities, MicroPress offers a powerful post-RIP production workflow solution that reduces costs and boosts profits.

As a perfectly scalable solution, MicroPress accommodates present and future business needs, maximises work productivity and achieves the highest print quality.

The Micro Press software delivers:

• Advanced print job management
• Advanced colour management
• Cutting edge productivity and reliability
• Robust make-ready capabilities

PlanetPress

The PlanetPress suite enables easy creation and printing of transactional and promotional variable content documents as well as offering advanced automated distribution and workflow management capabilities.

Documents created with PlanetPress can be printed, archived, e-mailed and/or faxed as part of a sophisticated output management application driven by PlanetPress Watch or PlanetPress Server. Conditional text, business graphs and images can be incorporated based upon information contained within the data stream.

The PlanetPress Suite is sold in a modular approach. PlanetPress Design, the document design tool, is offered free of charge with the purchase of printer licenses or any other software module of the suite.

To appreciate what PlanetPress can do for your business, visit the Air Business Case Study.

Inepro

Inepro software delivers the functionality to support a coin or card reading system. Ideal for use in open access / public facilities such as libraries and education establishments, the software enables users to place credit on to a card to use devices to copy / print / scan and deducts credit proportionally.