News / What's happening at System One

30/07/2015

One YMCA group made up to 40% savings on their office print costs – now so can you!

The YMCA have recently engaged System One to review their printing requirements and in doing so have saved between 35-40% on their annual print cost.  According to recent research organisations, large and small, regularly underestimate their annual printing budget by up to 60%.  In these tight economic times it’s important to run your business as efficiently as possible – to find out how we provided such significant savings for the YMCA, read on……


 

One YMCA group made up to 40% savings on their office print costs – now so can you!

The YMCA have recently engaged System One to review their printing requirements and in doing so have saved between 35-40% on their annual print cost.  According to recent research organisations, large and small, regularly underestimate their annual printing budget by up to 60%.  In these tight economic times it’s important to run your business as efficiently as possible – to find out how we provided such significant savings for the YMCA, read on……

 The situation with the YMCA was that their previous supplier went out of business – quite often companies stick with their existing supplier out of loyalty or simply because they don’t want the hassle of switching provider.  However being put in the position where they had to find a replacement solution for twenty multi-purpose print devices, across three of their regions, the YMCA reached out to various print device providers. 

The solution we proposed demonstrated obvious and significant savings on their historical print costs and compared to the competitive solutions on offer.  The key feature was our unique three tiered billing system.

In technical terms this means the Ricoh MFD will determine the required toner coverage when a user prints a document and bill this accordingly, based on the 3 tiered billing method. 0-10% coverage @ 2.95p, 11-30% coverage @ 4.5p, 31% and above @ 5.5p.

In real terms this means if a user prints out 10 emails including a colour logo they only get charged at the lowest rate. This function is unique to System One’s RICOH contracts and is where most of the saving is achieved for the customer. 

“We have been delighted with the cost saving benefits and service provided by the team at System One.” Said Andy Winter, Chief Executive at Coventry & Warwickshire YMCA.  “They have undoubtedly looked after us well and provided a complete improvement in the level of our print service, without any hitches or hassle.”

To discuss our three-tiered billing system can make similar savings for your organisation call us on 01279 602700 or email: bbelton@systemone.co.uk


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